Category: Leadership Incubation

Trust- A bulwark of relationships


Trust is a foundational element of relationships and interactions. My decades of working   in organisations and relating to people have made me realise that Trust flows out from three aspects of how we relate to people and how we interact with team members and others.

First and foremost is the Integrity of our word. We need to be clear to our own selves that the way others see us is how we ‘honour our word.’ Do we keep it and if we cannot, do we inform about that at the earliest opportunity and be willing to clear up any mess caused?

Second is the aspect of accountability. When we can own up to our own errors of judgement and take responsibility, we start creating an environment where others ‘feel safe’ to do the same.

And finally, is the aspect of transparency which builds credibility and shows others that we are willing to share information honestly, even when it is difficult.

What trust leads to is open communication and ‘risk taking’ initiatives with the potential to transform workplaces to becoming more supportive and innovative.

To showcase, how Trust works, I wish to relate the case of Johnson & Johnson and its Tylenol product crisis of 1982. The company faced a severe crisis when people in Chicago died after taking cyanide-laced capsules of Extra-Strength Tylenol, a top-selling, trusted pain reliever.

While Johnson & Johnson was not responsible for the tampering, it faced intense scrutiny and an immediate threat to the overall J & J brand.

The company made a series of bold decisions, guided by its corporate philosophy, which prioritized customers over all else. It immediately recalled over thirty million bottles of the product costing the company over $100 million. The company maintained open and honest communication with the public, issuing warnings and engaging with the media. This transparency helped rebuild public trust and showed they were prioritizing customer well-being.

 By placing consumer trust above profit and acting with integrity, Johnson & Johnson was able to rebuild and even strengthen their brand. In a matter of months, Tylenol regained a significant share of the pain-reliever market, and Johnson & Johnson became known as a company that values trust and ethics.

In a recent ‘Mindset Matters’ podcast, Executive Coach Frank Marinko and I deep dived into the fundamentals of what constitutes Trust and how what constitutes our word becomes so crucial in the matter.

In learning……….                                                Shakti Ghosal

Have you experienced the power of active listening?


Listening as an activity seems passive and an easy one. It is not. When someone speaks to us, we end up listening though a mesh of beliefs, prejudices, preconceived notions, and past relational baggage. What we end up really ‘hearing’ in our brains is a distorted version of what was communicated.

For listening to be effective, it needs to land for us with minimal distortion. To do that we need to master the art of Active Listening. Which is listening without intention, without judgment, without RIGHT or WRONG.

I would like to relate an incident of an irate customer from a previous assignment. He was a regular buyer of our services but on that day, he came to book a family holiday and said he would pay once he returned. Such credit to individuals was not allowed as per company policy. The counter supervisor tried to reason with him but he got even more upset and stormed into my office.

Customer: “I can’t believe this, the way I have been treated just now. After all these years, are you guys telling me you don’t trust me? I have tried to explain to your supervisor but he throws the rule book at me.”

Sensing the anger and upset, I decided against trying to explain and opted to listen empathetically. As the customer continued to rant, I maintained eye contact, nodded sympathetically, and made verbal assertions like, ‘I see’, ‘I understand’.

When the customer finally stopped, I said, “I heard what you said and realise how upset and unacknowledged you must be feeling. You mentioned that you wish to make the payment of your much awaited holiday package after your return. Have I understood you right?”

The customer for the first time cooled down. “Yes, that is correct. I find it demeaning that your company does not trust me.”

“Okay, this is what we could do,” I said. “You could give us a post-dated cheque and I will authorize its acceptance as a special case.”

Now, this was not at all an innovative solution and could have been offered earlier also. So what could have been the reason for this not happening? Clearly, the engagement had been more about protecting one’s own turf and resolution had not been part of the mindsets.

As I think back to that situation, I can see that the active listening demonstrated in that interaction is what resolved the situation. The eye contact and nods, the acknowledgement of emotions, the paraphrasing and the offer of a solution is what allowed the customer to be heard, valued and reassured and be willing to co-create a resolution with me.

In Learning……………….. Shakti Ghosal

Do your Leadership choices upset your stakeholders?


This was the question that was debated during a podcast which I did recently with Executive Coach Frank Marinko in Australia.

All of us know that leadership is all about making choices. It is about aligning the organisation and its underlying stakeholder relationships with an overarching vision and intrinsic values. However, the prism that each stakeholder uses to evaluate decisions and decide on a roadmap could be significantly different from one another. We might hold complete clarity, based on our own belief and experience-based prism, about what and how something needs to be done. This is where the pitfall of a ‘My way or highway’ mindset lies.

Based on market conditions and the need to do a strategic shift, you might need to cut costs by reducing the workforce. But this could lead to employee insecurity and negative publicity. You might decide to use certain material to improve product quality but that might bring a backlash from environmentalists. A tradeoff between shareholder profits and employee benefits might lead to morale drop and lower productivity. Such a list of potential pitfalls can be long.

So how could you as a leader successfully negotiate and mitigate the above risks?

In this context, you might wish to listen to the two podcasts which are in the laser coaching realm.

In Learning…….. Shakti Ghosal

The Mantra of Personal Mastery


Recently at an IIM Udaipur conducted Management Development Program (MDP) for Indus Towers managers, I anchored four sessions. We started with the overarching perspective of Leadership and personal mastery before drilling down to specifics of Power & influence in teams, Managing high performance teams and the Feedback & Delegation aspects in Team Dynamics. We ensured a surfeit of activities, Role Plays and Case Studies to deepen the learning through practice and Ideation.

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In one of the sessions, we were in discussion of the aspects of ‘Honouring one’s word’ and ‘Being Authentic’ as performance accelerators of a team. Several participants mentioned their reservations about this, as under:

“If we become authentic and honour our word and others in the team do not do it, we would be taken advantage of and would be forced to do the work of others”

“All this is good theory but just does not work in real life. The fact is the Management has perceptions of who are good versus who are bad and irrespective of whether we honour our word or not, the favoured ones would get rewarded in terms of promotions and bonus”

In life, we are conditioned to judge others on moral and ethical yardsticks but remain quick to rationalize our own failings against the same yardsticks. We look around to try and determine who all are ‘honouring their word’ and tell ourselves that we would wait for others to honour and keep their word before we keep our own. As Chris Argyris had said about self-deception, ‘Put simply, people consistently act inconsistently, unaware of the contradiction between the way they think they are acting and the way they really act.’

 To gain the ability to honour our own word, we should be prepared to deeply deliberate and answer the question, ‘Where is my word when it comes time for me to keep my own word?’  In the ultimate analysis, there is a simple but inviolable equation of workability which is YOU are equal to YOUR WORD.

As I explained to the participants, team performance has very little to do with peering over shoulders to ascertain who is doing what. It has almost everything to do with how we can create trust of others in us. And creating trust has everything to do about Integrity viz. honouring our word and being authentic about how we show up for others. While some may try and take advantage of your trust in the short term, the aura of trust leads to team members gravitating towards you, working with you as you shift into being a natural leader.

How might you incorporate ‘Honouring your word’ and ‘Being authentic’ as part of how you show up tomorrow with your stakeholders?

In Learning……. Shakti Ghosal

Further Reading: ‘Integrity is a matter of a person’s word- nothing more, nothing less’– Michael Jensen, Professor Emeritus, Harvard Business School. Revised March 28, 2014.

Note : Indus Towers is India’s largest mobile tower installation company.  In India, 3 out of every 5 calls made are through an Indus site. https://www.industowers.com/

What to do when the world stinks


Some years back, I had a Divisional head join the team.

The guy had impressed the recruiting board with his talk of ‘track record’ and ‘ideas’ about how he planned to transform the business. When I got around to have a chat with him, he seemed to be all humility and spoke of his own self development through working and learning from me. But several subsequent events seemed to indicate that at the sniff of a challenge, his self-serving shield would go up, a lot of talk about blaming the environment and others in the team would emerge but not much action on the ground. In the meanwhile, the company kept losing competent and productive staff as well as customer accounts; his oft repeated declaration about ‘brickwalling’ them did not seem to be working.

To me it appeared that the Divisional Head did not know what he was working to develop; he was definitely not working on his own leadership. When I again had a chat with him, what came up were several blames. ‘That he had not bargained for the kind of work he was now being expected to do.’ ‘That I was failing to support him adequately.’ ‘That he was stuck with incompetent team members.’

In a nutshell, the job stank, I as the boss stank and the team stank! I did not have the heart to ask the guy that if the world all around stank, could it be that he himself was the problem?

How many of you have faced a similar situation at the workplace? If you have, have you wondered what one might need to do to transform the situation?

The world can shift when one shows up with authenticity and with humility.

Transformation:

  • When we see ourselves as the problem, we can be the solution too. We need to spend more time working on our own selves rather than trying to fix others.
  • Do we have the expectation that our team members should be the harbinger of good news and developments? We need to lower that expectation.
  • Empathy is a strong word; being empathetic is easier said than done. Nonetheless we need to practice putting ourselves in the shoes of others and seeing the world through their lens.
  • Gain the realization that others do not really humble us; we humble ourselves.
  • Show up as a servant leader. A leadership style that enables everyone in the organisation to feel empowered and thrive fearlessly as his / her authentic self.
  • Say ‘Thank you’ to three persons in a day. Look them in the eye and be specific. If someone is not around, send a thank you email or Whatsapp or make a call.

In Learning……                                                                 Shakti Ghosal

A recipe to develop humility in Leadership


It was an economic downturn period with the attendant business concerns. In a management strategy meeting, team members were called upon to offer suggestions about how they would wish to ring fence one’s customer accounts, sustain revenues and margins, bring down expenses and so on. I got the sense that the participants were merely sticking to the safety of what we had been doing in the past; no creative suggestions were forthcoming. It seemed to me that in a perceived environment of insecurity, no one was willing to stick his / her neck out. All were hesitating, waiting to do what they would be told.

This set me thinking. Could it be that my seeking suggestions of what each team member plans to do in an adverse situation was being viewed as appraising and judgmental? Could it be that my stance smacked of arrogance, that I was putting others in a spot but was not willing to commit myself?

In a follow-up meeting, I decided to orient the conversation differently. Prior to the meeting, I sent a note to all participants inviting them to come into the meeting with an answer to a simple statement and a question:

  • You would like to ask me about  _______________
  • What suggestion do you have about what I need to do?

The response was surprisingly overwhelming this time. Everyone chipped in with their frank assessment and the feedback I received were ‘I needed to be more of a team player, needed to be more accountable for team efforts’ and so on. Moreover, one could sense a renewed level of energy and vigour in the team’s declarations.

I thanked all for their frank inputs and avoided giving any explanations.

When later I thought about what had happened, I sensed that it all came down to my practicing humility in the meeting with vulnerability and the willingness to listen and learn. Without knowing it, I had shown up as a ‘Servant Leader’.

In ‘What Is Servant Leadership? A Philosophy for People-First Leadership’, author Sarah K. White, CIO says, ‘Servant leadership is a leadership style that prioritizes the growth, well-being, and empowerment of employees. It aims to foster an inclusive environment that enables everyone in the organization to thrive as their authentic self. it helps create a “psychological ethical climate” that allows employees to be authentic and not fear judgment from leadership for being themselves.’

Humility begins with authenticity. And the pathway to the practice of authenticity begins with ‘being authentic to your own self about your own inauthenticities’. This pathway has no end, it is the journey that we need to enjoy.

If we are not careful, a leadership role has this nasty tendency of making us arrogant. “I am a leader because I am better. I know what is good for the team, so it needs to be my way or highway” is the kind of thought that can sometimes circle inside us. And such thoughts manifest in our conversations and actions.

Arrogance blocks growth, humility drives growth. Humble leaders always strive to develop themselves.

What humble practices might you adopt to develop your team?

In Learning…….  Shakti Ghosal

Acknowledgement: ‘What Is Servant Leadership? A Philosophy for People-First Leadership’ by  Sarah K. White, SHRM Labs, Feb. 28th 2022

How to navigate a Control Freak?


In our work life, all of us have come across bosses who are control freaks. These are folks with hardened mindsets about what got them to their positions of power. Under uncertain and ambiguous situations ( and today’s environment is becoming increasingly that), they are most prone to risk-aversion, look for scapegoats or black and white solutions and doubtful decision making.

Before we start forming strong opinions about others, we need to hold the thought we too  exhibit ‘control freak’ characteristics at certain times; we are genetically wired with an intrinsic need for control.

In a past assignment, I was reporting to a ‘control freak’ in the corporate office. He lacked domain knowledge relating to our area of business and made up for this lack through demanding total transparency of all operational aspects from our side but with an opaque Blackbox approach from his end. In meetings, he would ask all the questions and then attempt to put one manager against another in a classic divide and rule tactic, to elicit the ‘correct answer’. At times he would deploy the ruse of ‘letting go’ when he would shift to a ‘looking over the shoulder’ kind of control.

What the ‘control freak’ boss ended up achieving was disrespecting and devaluing people, demotivating me and creating stress all round.

The way I managed to handle the situation was to shift from my preoccupation and anxiety about what the boss was saying and thinking to a more inward looking focus. I started thinking about myself, my ‘own battles’ and what I could do in a situation. Every time I felt mistreated, I tried to hold the thought that it was really ‘not about me’; this allowed me to shift from reactiveness and choose a better response. Over time I knew that if I was not careful, my ‘response’ might easily get tainted with bitterness, fear or thoughts of revenge.

In my work life, I was also lucky to have worked with a boss at the other end of the spectrum. He was the ‘hands off’ type but at the same time objective driven. He shied away from taking credit but was always available for discussions and guidance relating to decision making. The team under his watch successfully handled one of the most technically challenging and largest HVAC projects in the country.

So, how might we support others impacted by excessive control in the work place?

  1. Coach how to ‘let go’ when perceiving to have been wronged. Such ‘looking inward’ practise needs dollops of courage, humility and self-compassion.
  2. Listen to frustrations. Acknowledge that it’s awful to feel disrespected by one’s boss.
  3. After listening, turn the conversation to the following: (a)How might you be a better team player as a result of working for a controlling boss? (b)How might you motivate yourself to perform even though your boss is disappointing?

In Musing ……..                  Shakti Ghosal

What lives between Intention and Impact


In today’s fast changing world, we are almost always confronted by situations about which we lack past experience to engage or resolve. We try to force fit some past learning and end up either failing to get an outcome, or if lucky, achieving part success.

In a past assignment, I was managing a Travel & Destination services management company. One of our major customer accounts was the national petroleum development organisation and because of the large business quantum, we had an implant operation with a dedicated team. Our service and response levels were appreciated by the client.

In line with the commercial norms, as our contract period was coming to an end, the company released a tender for a subsequent period. Believing the client was happy with us, we submitted our competitive offer in line with what we had done during our last successful bid. When the tender was finalised, we were shocked to know that we had lost. When we asked the client company’s commercial team, we were informed that we had not complied with the technical terms of the bid. Going back to the drawing board, so to say, our analysis of the tender document revealed that there had been a small section requiring development and implementation of a Travel management Services (TMS in short) software as part of the client’s intranet, which we had not responded to.

Soon, we had the opportunity to bid against a tender released by the National Gas Company. We noticed that in this tender document too, there was a requirement of implementing a TMS software. This time we were careful enough to comply with the requirement by indicating our willingness to develop. But we again lost the tender! The winner was a competitor who already possessed a fully developed TMS module and had provided a live demonstration of the same to the client.

We had been disrupted. By a new technology, a new competitor, which together had disrupted our traditional business model. The world had shifted, the business need in the environment had changed and the earlier alignment of the latter with the competence set of our company had been lost.

A situation like the above can create a quandary for each one of us. Should we stretch our own competence and experience profile to paper over the gaps that exist because of the changed requirement? This usually is the easy and the quickest option, and thus gets chosen by most leaders and Managers. But the more sustainable and resilient pathway, a much tougher and thus rarely taken option, is to continually equip oneself with the needed competences so that the alignment between us and a world that is shifting, is not lost.

What I have frequently noticed is leadership folks, rather than confronting, resort to whining and complaining. Of how no one could have foreseen what happened, how they had planned and were equipped to handle what did not happen, and so on.

If we are not careful, we can end up in a downward spiral of negativity. I have seen leaders ending as black holes. With a huge gap between their original intention and final impact. This is largely because of a human psychology quirk. The more we talk of something we failed to do, the more important it becomes. As Noble Prize winner Daniel Kahneman said, ‘Nothing in life is as important as you think it is, while you are thinking about it’.

Ways to avoid the Black Hole:

  • Ask, “What can we do to resolve?” Wait for a positive response. We are conditioned to put effort once we commit.
  • Envision a future that was not going to happen anyway. Ask, “If things were going flawlessly, what would that look like?”

In Learning……..                                                                  Shakti Ghosal

That Disempowering edge of Commitment


To get commitment from one’s team towards achieving a common objective is a Leadership fundamental.

Recently, I was anchoring a Management Development program (MDP) for Senior Managers of National Hydroelectric Power Corporation. The program was designed to endow the participants with Leadership and Performance skills. An experiential aspect of the program required each participant to articulate a Leadership and / or Performance challenge which he is presently facing at the workplace.  This challenge would then become the central aspect of learning and application as the participant would be required to apply the various Leadership contextual elements to discover a ‘move forward’ pathway for resolving the challenge.

All the participants could identify such a challenge except one individual. Noticing that the person was looking lost, I asked him as to what the issue was. The response was surprising; the participant after some probing said that he could not think of any challenge at his workplace!

I though persevered and asked, “You surely would have faced some challenge at your workplace in the past, have you not?”

The participant still hesitated and with some reluctance started writing about a past challenge. To me it seemed the gentleman was fearful of recognizing and then committing about the situation at his workplace.

What is that which blocks many of us from recognizing an issue and then making a commitment to resolve it? Even when we might realize that the said commitment is something which works in our favour.

Commitment for many of us is like walking a tightrope. It carries with it the fear of failing, being ridiculed, getting our vulnerabilities exposed. Some of our past life experiences lead us to instinctively ‘avoid’ when it comes to making a commitment; we get conditioned to equate the latter to a danger of failing and losing our ‘status’.

When I think back about the participant and his reluctance to even identify a challenge, I can sense his avoidance mindset. In his mind, he would have been linking recognition of a workplace challenge to a commitment that he might need to make to resolve. If one avoids looking at an issue, one avoids getting involved. Like the protagonist Neo in the movie Matrix, one can cozily sleep walk in one’s make-believe world without the need to accept the harsh realities that exist.

So, what else could I have done to make it easy for that reluctant participant to identify and commit?

 I could have tried to empathise about the stress he might have been feeling. I could have said, “Confronting your challenge must be stressful for you”. I could have made a commitment to him that I would work with him to ensure that his challenge is resolved.

***

At the work place, we often wonder, “How can I get my team to do what I want them to do?”  Commitment cannot be force fitted and that paradoxically remains a leadership tool which can disempower. The answer is people do what THEY want to do. This remains at the core of how we could Invite effective commitment.

At the core of effective commitment:

  • Leadership which is unselfish; one which is willing to make unsolicited commitment to and investments in people.
  • Working from a perspective that commitment is a two-sided street.
  • Information sharing with all team members who have committed. Keeping information away weakens commitment.
  • Transparent and open-hearted conversations build connections which empowers two way commitments.
  • Moving on the commitment pathway addresses a deep-seated concern of each team member

Lasting goal achievement success requires commitment, not coercion.

As a leader, how might you establish shared commitments?

In Learning……..                                                                                                      Shakti Ghosal

All the things we do not want…..


Have you ever wondered about all the things you do not want, all the things you avoid? These may be at your workplace. Or they may be in your personal life or relationships. Do you realise that all the things you do not want can actually support you to move forward in life?

In the second year of my post graduation, we had to choose elective courses to achieve a minimum number of credits. I remained in my comfort zone by choosing electives which I had the ability to do with minimum effort. I avoided taking on courses in the Computer Science domain (then in its infancy and consequently a ‘black box’ to me) which I figured would require a lot of learning and effort. Was it a mere avoidance mindset or a deeper fear of failure? Most of my batchmates who ‘took the jump’ and majored in Computer Science subsequently did very well in their careers. Fear of failure can help us succeed.

Fear of failure can help us succeed

An aspect we do not want is frustration. Frustration is really our reaction to stuff we do not like or cannot control. The ugly underbelly of frustration is that we tend to vent it on folks who may have nothing to do with it. These folks may be our spouse, family members or colleagues at work place. Frustration shows up as anger, impatience or both. I can recall a particularly difficult meeting with a client about a service failure in which they threatened to cancel our contract. It was a situation outside our control but my reaction had been to call the service team and vent my frustration on them. What I had done was to further spread the cycle of exhausting negativity without finding a solution. The section head though was a guy with a cool temperament; leaving the meeting he did what was needed to be done to retrieve the situation. Frustration can be a good thing if we channel it to move towards solution finding.

Frustration can be a good thing……

We do not want to do ‘heavy lifting’, we succumb to the temptation of doing theoretical stuff. In a previous project assignment, I interacted with two kinds of people.  The first set were those who were smart, articulate, detested leaving office and had theoretical solutions for all operational issues. The second set were those who were low profile, operated in the field and were hands-on with the project. I found it comforting to hang out with the first set and opinionate about what was needed to be done or not done; true to the perception I held I avoided going out into the field. However, I soon found that  grit, resilience and character developed only when I got down to ‘digging ditches’ in the field to circumvent failures, prevent time over-runs and ensure project completion. Resilience and Character wait on the other side of our disappointment and failure ditch.

Resilience & Character wait on the other side of our failure & disappointment ditch

In the hurry-scurry of our work life, we tend to develop revolving -door relationships. Relationships that we create to achieve quick business objectives and which tend to get jettisoned soon after. Such relationships may seem energizing, even meaningful in the moment, but really build a shallow work life. How many of these questions can you answer in the affirmative?

  • Do you take genuine care of the people who pull alongside you?
  • Do you invest time with your team and other stakeholders beyond work related stuff?
  • Do you serve those who serve you?

The deeper we nurture relationships, the more valuable they become.

The deeper we nurture relationships, the more valuable they become.

In Learning………… Shakti Ghosal

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